Information Organization

This Guide is structured to categorize information based on function. Here's an overview of our approach and the rationale behind it:

Context and Importance of Information Organization

• Accessibility and Clarity: Proper categorization of information ensures it is easily accessible and minimizes the chances of duplication. Duplication often leads to conflicting information, which can stem from poorly thought-out organizational structures. Our goal is to prevent these issues by maintaining a well-organized information system.

Adaptation to Organizational Growth

• Small vs. Large Company Dynamics: In smaller companies, roles tend to be broader, with individuals often performing multiple functions, similar to a one-person company managing all tasks. However, as a company expands, roles typically become more specialized. For instance, a factory worker in a large company might focus solely on a single task.

• Evolution of Information Organization: Initially, organizing information by role is practical in a smaller setting, where roles encompass multiple functions. As the company grows and roles become more specialized, organizing information by function becomes more effective and relevant to the specialized nature of tasks.

Implementation and Application

• Specialized Roles: Given our company's size, we have shifted to a function-based organization of information. This means while your role might still cover multiple functions, the information relevant to each function is organized distinctly.

• Bridging the Gap: To accommodate both generalists and specialists, we've developed a Staff Onboarding page. This page groups various functional topics under each role for easy reference, helping new and existing staff find the information they need efficiently.

This approach ensures that our information management is directly supportive of all staff, regardless of the breadth or specificity of their roles.